Billing Clerk

About the role

Aquatech is looking for a Billing Clerk to manage day‑to‑day billing, accounts receivable and customer account administration. The role requires strong organization, attention to detail and confidence with numbers, especially using QuickBooks and Excel.

Key responsibilities

• Prepare and issue accurate customer estimates, invoices, credit notes, receipts and statements, ensuring all required details such as client, property, PO number, VAT and payment terms are included.
• Manage monthly billing for maintenance accounts, track construction deposits, progress payments, change orders and outstanding balances.
• Review completed work orders and invoice all billable labour, materials, chemicals and equipment.
• Record customer payments, issue receipts and reconcile accounts, matching payments to outstanding invoices.
• Monitor accounts receivable, prepare weekly aging reports and follow up professionally on overdue balances.
• Maintain organized digital and physical billing records and coordinate with technicians, supervisors and office staff to resolve missing or incomplete billing information.

Required profile

• Detail‑oriented and able to catch errors before they become billing problems.
• Organized with the ability to manage multiple customer accounts, invoices and deadlines.
• Dependable and able to meet daily, weekly and month‑end deadlines consistently.
• Professional communication skills for interacting with customers about invoices and balances.
• Discreet handling of confidential financial information.
• Proactive in identifying and raising discrepancies for resolution.
• Independent with limited supervision.

Required skills

• QuickBooks Online
• Microsoft Excel
• Google Sheets