Executive Assistant to CEO

About the role

The Executive Assistant will support the President & Creative Director of Cacique International, ensuring smooth daily operations of the office and handling both professional and personal matters. This role requires proactive coordination of schedules, travel, and communications to enable the leadership team to focus on strategic priorities.

Key responsibilities

• Manage the daily diary, travel arrangements, and conference bookings for the President & Creative Director.
• Coordinate marketing, branding, and public‑relations activities linked to the executive office.
• Gather weekly reports from division heads and compile expense documentation for accounting.
• Attend meetings on behalf of the executive, record minutes, and distribute action items.
• Develop and maintain a customer‑service handling system for the office.
• Oversee personal affairs, filing systems, and seasonal office décor planning.
• Review and authorize logo usage requests and special projects as directed.
• Handle inbound calls and maintain an inventory of artwork acquisitions.

Required profile

• Bachelor’s degree in a relevant discipline (preferred).
• Ability to work independently with minimal supervision.
• Professional appearance and demeanor.
• Excellent written communication and time‑management skills.
• Fully vaccinated, as travel may be required.

Required skills

• QuickBooks