Executive Legal Assistant

About the role

The Executive Legal Assistant will support a fast‑paced professional services firm in handling complex real estate and corporate transactions. This position requires a highly organized individual who can manage documentation, deadlines, and stakeholder communications with precision.

Key responsibilities

• Prepare, edit, proofread, and format legal and transactional documents.
• Support real estate and corporate transactions from initiation through completion.
• Maintain accurate digital and physical filing systems to ensure compliance.
• Conduct title searches, company searches, and gather transaction‑related documentation.
• Coordinate with government agencies, financial institutions, clients, and external stakeholders.
• Track critical deadlines and monitor transaction progress.
• Manage calendars, meetings, correspondence, and administrative priorities.
• Assist with transaction closings and prepare closing documentation.

Required profile

• Minimum of 3 years’ experience in legal, conveyancing, real estate, or transactional support.
• Strong knowledge of real estate transactions and related legal documentation.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational abilities.
• Professional, discreet, and client‑service oriented.
• Associate degree in Business Management, Secretarial Science, or related field, or relevant certification (CPS, CAP, Paralegal).
• Experience in a law firm, conveyancing practice, financial services firm, or corporate environment.

Required skills

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel

What we offer

• Opportunity to work on high‑value real estate and corporate transactions.
• Collaborative, professional team environment.
• Professional development and exposure to a diverse portfolio of matters.