Administrative Assistant – Regional Office (Nassau)

About the role

The Office of the High Commissioner for Human Rights is seeking a proactive Administrative Assistant to support the Regional Representative and Deputy Regional Representative at its Caribbean Community (CARICOM) Regional Office in Nassau, Bahamas.

Key responsibilities

• Provide direct administrative assistance to the Regional Representative and Deputy Regional Representative.
• Manage human‑resource related processes including recruitment, placement, relocation, promotion, performance appraisal, and training, ensuring compliance with regulations.
• Enter, maintain, and certify HR data such as time‑and‑attendance and performance records in electronic systems.
• Review entitlement claims, provide guidance to staff on administrative procedures, and maintain staffing tables.
• Monitor budgetary processes, consolidate financial data, review expenditures against approved budgets, and assist in preparing budget performance submissions.
• Prepare and follow up on official travel arrangements, draft routine correspondence, and maintain both paper and electronic files.
• Coordinate with service units, headquarters, and field teams; support operational travel programmes, vendor payments, office space planning, and technology maintenance.
• Collect, analyse, and present data for reporting, knowledge management, and decision‑making.

Required profile

• Experience in administrative support within an international or governmental setting.
• Familiarity with HR administration, budget monitoring, and financial reporting.
• Strong organisational skills and ability to coordinate across multiple units and locations.
• Attention to detail in handling records, travel arrangements, and data analysis.

Required skills