Crew Administrator

About the role

The Crew Administrator supports the HR Centre by managing immigration and labour compliance for international team members and handling core HR administrative tasks. This position ensures that work permits, labour certificates and related documentation are processed accurately and on time while maintaining organized personnel records.

Key responsibilities

• Monitor and update HR Management Systems such as E1.
• Maintain physical and digital filing systems for all personnel documents, ensuring weekly updates and confidentiality.
• Process, submit and track new and renewal work permit applications via the Bahamas DOI portal, using SharePoint and Smartsheet for tracking.
• Ensure work permit renewals are submitted at least three months before expiration and advise team members on immigration procedures.
• Support onboarding and off‑boarding activities, handover note preparation, and compliance reporting.
• Participate in training, safety drills and uphold company grooming and visitor‑management standards.

Required profile

• Strong attention to detail and ability to manage multiple compliance deadlines.
• Excellent organizational skills for maintaining accurate records and filing systems.
• Effective communication skills to advise team members and collaborate with internal stakeholders.
• Understanding of Bahamas immigration and labour regulations is preferred.

Required skills

• E1 HR Management System
• SharePoint
• Smartsheet

What we offer

• Opportunity to work in a dynamic, international environment.
• Professional development in HR compliance and immigration processes.