Office Administrator – Front Desk & Office Management

About the role

MAISON MAISON, a boutique luxury real estate brokerage in Nassau, is looking for a professional Office Administrator to be the front‑desk ambassador and the operational backbone of the office. You will ensure the office runs smoothly so advisors can focus on serving high‑net‑worth clients.

Key responsibilities

• Greet clients, visitors and advisors, manage the front desk and maintain a polished first impression.
• Answer and route phone calls and email enquiries, ensuring each is handled the same day.
• Open and close the office, keep it presentable, stocked and well‑maintained.
• Maintain physical and digital records, filing systems, shared drives and folder structures.
• Coordinate calendars, meetings and appointments for the office and the Executive Assistant.
• Gather incoming invoices, record expenses and keep bookkeeping trackers up to date.
• Manage vendor relationships, order supplies, and oversee equipment upkeep.
• Maintain the key register and showing calendar for property listings.
• Support advisors with printing, meeting materials, deliveries and administrative follow‑ups.
• Perform occasional runs to attorneys, banks, government offices and assist with open‑house setup.

Required profile

• Administrative experience in a professional, client‑facing environment.
• Polished, friendly manner with excellent spoken and written English.
• Strong organization, reliability and a proactive, can‑do attitude.
• Valid driver’s licence, reliable vehicle and ability to lift at least 30 lb.

Required skills

• Proficiency with Microsoft 365.
• Basic bookkeeping and records‑management experience.

What we offer

• Gas allowance for work‑related travel.
• Company phone for business use.