Administrative Assistant - Operations

About the role

The Administrative Assistant – Operations provides primary administrative and coordination support to the Senior Training Manager, the Technical Training Department and the Transmission & Distribution (T&D) Department at Bahamas Grid Company.

Key responsibilities

• Collect, verify and submit employee timesheets, attendance records and payroll inputs, ensuring accuracy and meeting cut‑off dates.
• Maintain attendance, leave and vacation trackers, reconcile with HR records and flag scheduling conflicts.
• Coordinate training calendars, course bookings, participant rosters, room set‑up, materials, refreshments and travel requirements.
• Prepare and distribute training documentation, certificates and maintain competency and certification expiry trackers.
• Manage departmental appointments, meeting schedules, calendars and prepare correspondence, reports and meeting minutes.
• Monitor office and training supplies, process requisitions and support departmental events and travel arrangements.

Required profile

• Associate degree in Business Administration, Office Administration, Human Resources or related field (or equivalent experience).
• At least two years of administrative experience supporting payroll, timekeeping or training coordination, preferably in a utility or technical environment.
• Strong organization, attention to detail, numerical accuracy and ability to handle confidential information.
• Excellent written and verbal communication with a professional service approach.

Required skills

• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
• Familiarity with time‑keeping, HR, payroll or learning management systems.