Funds Officer

About the role

PivotL HR Services is recruiting on behalf of a client, a financial and corporate services provider offering tailored corporate, trust and investment solutions to local and international clients. The Funds Officer supports the day-to-day operations of the Fund Services department, covering fund administration and pension administration, and reports to the Fund Services Manager.

Key responsibilities

• Process fund subscriptions and redemptions, prepare investor contract notes and maintain accurate shareholder registers and trade logs.
• Administer pension and IRA contributions and withdrawals, including related cheques, vouchers and deposit records.
• Support client onboarding, coordinate compliance documentation, respond to enquiries and provide ongoing client service.
• Process payments and wire transfers accurately and promptly, and keep complete client files, transaction records and reports.
• Assist with statutory and annual reviews, regulatory filings, and the preparation of board resolutions, meeting minutes and agendas.
• Follow established procedures and service timelines, and support departmental projects and process improvements.

Required profile

• Minimum two years of experience in the financial services industry.
• Bachelor's degree required, preferably in Accounting, Finance or another relevant business discipline.

Required skills

• Strong analytical, organisational and planning skills, with keen attention to detail.
• Excellent written and verbal communication skills, able to build strong client relationships.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Proactive, collaborative approach, able to work independently and manage competing priorities in a fast-paced environment.

To apply, send your resume to the recruiter by Wednesday, 11 November 2026; only shortlisted candidates will be contacted.