Purchasing Clerk

About the role

The Purchasing Clerk will support the Purchasing & Logistics Department by sourcing and buying supplies, goods and equipment for all areas of the club. This role works closely with vendors, freight companies and internal teams to ensure timely delivery and accurate record‑keeping.

Key responsibilities

• Manage vendor relationships for culinary and F&B partners, track performance and flag inconsistencies.
• Maintain purchasing documents, follow up with internal teams and external partners, and ensure processes reduce errors.
• Support invoice reconciliation for shipping, coordinate with the COO’s Executive Assistant and reconcile monthly spending.
• Reconcile vendor statements, assign invoices to correct GL accounts and track invoices needing amendment.
• Assist with training new teammates on purchasing processes and record systems.
• Coordinate third‑party logistics, direct shipping companies to established vendors and keep accurate files of permits, packing slips and invoices.

Required profile

• High school diploma (required); prior experience in warehousing, distribution or transportation is a plus.
• Self‑starter attitude with strong initiative and excellent written and verbal communication.
• Superb networking abilities and a valid Health Certificate.

Required skills

• Proficiency with inventory software.
• Microsoft Office suite – Excel, Word and Outlook.